This policy describes how we collect and use personal data with you in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 1998. This policy will be updated in accordance to UK legislation.
Simply Accounting (Kent) Limited is an accountancy firm, registered in England and Wales (09343567) under the registered address of Kent Enterprise House, 1 The Links, Herne Bay CT6 7GQ. In regards to our role in data protection legislation and this policy, we act as a ‘data controller’ which means we are responsible for any data we hold and use about you and under law, we are obligated to inform you of how we hold and use this data.
We obtain personal data from you in the following situations:
- You request a quote or information from us regarding our services
- You, your employer, or our clients is engaged with us and we are providing services
- You have contacted us via email, telephone, post, via our contact form or through third parties/publicly available resources (e.g. Companies House)
In such scenarios, we may hold the following information about you:
- Personal information such as your name and/or address
- Contact details provided for communication in regard to our services
- The services you require from us
- Any correspondence
- Information we may receive from other services such as your employer, our clients or publicly available resources
This information will be used either to respond directly to a contact request from you, in order to fulfil our contract or to comply with legal obligations. We may also use this information for the business’s own interests providing that it does not override your own interests and rights. This includes processing for marketing or statistical purposes. If we require the data for a different purpose, we will notify you before use. Information is strictly kept within the business and will only be shared with a third party when we are legally obliged to do so. Data will not be shared outside of the European Economic Area
We will retain your personal data providing that it is still required for the purpose for which it was collected. When assessing our retention timeframe, the following is considered:
- The requirements of the business and our services
- Any legal obligations
- The types of personal data collected
Data security is one of our top priorities; all data is stored with reasonable and appropriate security measures to ensure that data is not lost, accessed in an unauthorised manner, altered, disclosed, or stolen. Access to this data is restricted; only information required will be shared with employees, contractors or third parties. All personnel are subjected to a duty of confidentiality.
The data we hold must be accurate and correct. If any personal details change, please inform us using our contact details. You also have the right to request access to data we hold of you or request erasure of data, providing that the data is no longer necessary. This also includes the right to withdraw consent of us processing your data.
Contact Us Now
If our services interest you, feel free to send us an enquiry using our contact form. Based in Herne Bay, Kent, we work across the Kent and South Essex region including; Gillingham, Chatham, Rochester, Medway, Strood, Rainham, Sittingbourne, Faversham, Tunbridge Wells, Canterbury, Maidstone, Ashford, Gravesend, Dartford, Bromley, Sevenoaks, Tonbridge, Sheerness, Grays, Basildon, Southend on Sea, Romford, Dagenham, Purfleet, Welling and Canvey Island. We provide a range of services from a qualified accountant at competetive prices